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Audit Committee, Wednesday, 1 June 2022

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm.

You can view the live stream of the meeting by clicking this link, you may need to select 'Watch on the web instead'. 

Due to the ongoing pandemic Mendip District Council is continuing to adopt a safety first approach to their public meetings. If you do wish to physically attend a meeting as a member of the public you must contact Democratic Services at DemocraticServices@mendip.gov.uk to register your attendance. This is so that the available capacity can be monitored and, if necessary, access carefully controlled. If you do not register your intention to attend in this way, you may not be able to physically access the meeting. Anyone wishing to attend who experiences any COVID symptoms must not come to the meeting, but can continue to observe the proceedings online.

Please note, the film of the meeting will only be available for 150 days after the date of the meeting.

FULL AGENDA AND REPORTS

You may find it convenient to use this copy of the agenda and reports in one document. 

Icon for pdf Audit Committee Agenda and Reports 01.06.22 [12.74MB]

AGENDA 

Icon for pdf Item 00 Audit Committee Agenda 01.06.22 [153.74KB]

1 CHAIR'S ANNOUNCEMENTS 

The Chair will give their announcements.  Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained. 

2 APOLOGIES FOR ABSENCE  

To receive apologies from Members who are unable to attend the meeting. 

3 DECLARATIONS OF INTEREST  

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly. 

4 PUBLIC PARTICIPATION    

  1. For items on the agenda 
  2. For items not on the agenda   

5 PREVIOUS MINUTES 

To confirm the minutes of the Audit Committee meeting held on 2 February 2022 

Icon for pdf Item 05 Draft Audit Committee Minutes 02.02.22 [192.2KB]

6 AUDIT RESULTS REPORT YEAR ENDED 31 MAY 2021 

Provided by Ernst and Young LLP.  The audit was designed to express an opinion on the 2021 financial statements and address current statutory and regulatory requirements. 

Icon for pdf Item 06 MDC Audit Results Report 20-21 [4.88MB]

7 INTERNAL AUDIT ACTIVITY - PLAN PROGRESS UPDATE  

Provided by SWAP. Internal Audit provides an independent and objective opinion on the Authority's control environment by evaluating its effectiveness. 

Icon for pdf Item 07 MDC_Internal Audit Plan Progress_May 22 [1.82MB]

8 INTERNAL AUDIT PLAN AND CHARTER 22-23 

Provided by SWAP. The Internal Audit Plan represents a summary of the proposed audit coverage that the internal audit team will deliver throughout the 2022/23 financial year. 

Icon for pdf Item 08 MDC Internal Audit Plan and Charter 22_23 [1.23MB]

9 COUNTER FRAUD AND INVESTIGATION PORTFOLIO - 2021/22 

Provided by SWAP. This is the Annual Report for the financial year 2021-22. 

Icon for pdf Item 09 MDC Year End Counter Fraud and Investigation Portfolio Report [722.83KB]

10 AUDIT COMMITTEE FORWARD PLAN  

The Audit Committee are asked to note the Forward Plan. 

Icon for pdf Item 10 Audit Committee Forward Plan [89.34KB]

11 URGENT BUSINESS  

To consider any other business which the Chairman decides is urgent. 

12 EXCLUSION OF THE PRESS AND PUBLIC 

The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 13 and 14 on the grounds that exempt information (as defined in Schedule 12A of the Local Government Act 1972 as amended) of the following description is likely to be disclosed:  

Category 3: Information relating to the financial or business affairs of any particular person (including those of the Council). 

13 INTERNAL AUDIT RECOMMENDATIONS MONITORING QUARTER 4 2021-22  

This paper updates the Committee on work to monitor and progress outstanding priority internal audit recommendations. 

14 STRATEGIC RISK REGISTER MANAGEMENT REPORT QUARTER 4 2021/22 

The paper outlines the Council's approach to risk management and intended areas of work to further strengthen the council's arrangements during Quarter 4 2021/22. 

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