Toggle menu

Full Council, Monday 27 September 2021

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm. Please note that due to COVID restrictions attendance will be limited

A livestream link will be published here ahead of the meeting.

Due to Covid safe measures the numbers of attendees who can be accommodated at meetings remains restricted. If you do wish to physically attend a meeting as a member of the public you must contact Democratic Services at DemocraticServices@mendip.gov.uk to register your attendance. This is so that the available capacity can be monitored and access carefully controlled. If you do not register your intention to attend in this way, you may not be able to physically access the meeting. Anyone wishing to attend who experiences any COVID symptoms must not come to the meeting but can continue to observe the proceedings online. 

Please note, the film of the meeting will only be available for 150 days after the date of the meeting.

FULL AGENDA AND REPORTS

You may find it convenient to use this copy of the agenda and reports in one document. 

Icon for pdf Full Agenda and Reports 27.09.21 [8.08MB]

AGENDA

Icon for pdf Item 00 Council Agenda 27.09.21 [149.7KB]

1        CHAIR'S OPENING COMMENTS AND THOUGHT OF THE DAY

2        APOLOGIES FOR ABSENCE                                   

3        DECLARATIONS OF INTEREST

If a member of the Council has a personal or prejudicial interest in any agenda item during this meeting they should now declare its existence and nature publicly.  In addition to this, members will be asked to review their declarations of interest.

4        RECENT CHAIR'S ENGAGEMENTS, COMMUNICATIONS AND ANNOUNCEMENTS

The Chair will give an update of events attended. 

5        PUBLIC PARTICIPATION   

a)      Items on the agenda 
b)      Items not on the agenda 

6        PREVIOUS MINUTES

Full Council is asked to consider the minutes from the meetings held on 15 April, 26 April and 30 April 2021, and to approve them as accurate records of those proceedings.   

Icon for pdf Item 06a - Draft Full Council Minutes 15.04.21 [153.11KB]
Icon for pdf Item 06b - Draft Full Council Minutes 26.04.21 [298.82KB]
Icon for pdf Item 06c - Draft Full Council Minutes 30.04.21 [197.7KB]

7        INTRODUCTION TO THE GROUP COMMANDER OF THE DEVON AND SOMERSET FIRE AND RESCUE SERVICE

Martin Carnell has been invited to address Council as the recently appointed Group Commander of the Devon and Somerset Fire and Rescue Service.

8        LEADER'S UPDATE

A verbal update will be given.

9        TREASURY MANAGEMENT ANNUAL REPORT 2020/21

The Council is required by regulations issued under the Local Government Act 2003, to produce an annual treasury management review of activities and the actual prudential and treasury indicators for 2020/21. 

Icon for pdf Item 09 Full Council Outturn TM Strategy [1.04MB]

10     UPDATE ON PROGRESS TO ADDRESS THE CLIMATE AND ECOLOGICAL EMERGENCY

This report provides an update on progress made to deliver on the Council's Climate and Ecological Commitment and associated priorities.

Icon for pdf Item 10 Climate and Ecological Emergency Update Report [240.04KB]

11     STATEMENT OF LICENSING POLICY 2021-26

Approval is sought asked to the Council's Statement of Licensing Policy.

Icon for pdf Item 11 Statement of Licensing Policy 2021-2026 [116.32KB]
Icon for pdf Item 11a - Statement of Licensing Policy 2021-2026 Annex 1 - Statement of Licensing Policy LA03 2021 - 2026 Draft Version 1 [566.72KB]
Icon for pdf Item 11b - Statement of Licensing Policy 2021-2026 Annex 2 - Responses to the Consultation and L Board Decisions [203.58KB]
Icon for pdf Item 11c - Statement of Licensing Policy 2021-2026 Annex 3 Statement of Licensing Policy LA03 2021 - 2026 Version 2 [570.74KB]

12     APPLICATION TO THE SECRETARY OF STATE FOR A PEDESTRIANISATION ORDER IN RESPECT OF BERKLEY LANE AND DARK LANE, BERKLEY MARSH, FROME

Council is asked to support the application to the Secretary of State, having regard to the advice in the report regarding associated risks.

Icon for pdf Item 12 Pedestrianisation of Berkley Lane 27.09.21 [325.97KB]
Icon for pdf Item 12a - Berkley Lane - Support Letter for S249 SCC 10.8.21 - Appendix 1 [192.72KB]
Icon for pdf Item 12b(i) - Plan A - Option A - Appendix 2a [234.63KB]
Icon for pdf Item 12b(ii) - Plan B - Option B - Appendix 2b [179.56KB]
Icon for pdf Item 12c - Flow-chart GOV - Appendix 3 [345.06KB]
Icon for pdf Item 12d Consultation Letter FINAL - Appendix 4 [395.97KB]
Icon for pdf Item 12e- Consultation Responses - Appendix 5 [118.97KB]

13      MENTAL HEALTH CHAMPIONS REPORT

This report seeks approval to continued promotion and facilitation of events and activities, wherever possible in line with the latest Government guidance.

Icon for pdf Item 13 Mental Health Champions Report - Full Council 27 September 2021 [93.03KB]

14      PROPOSED CHANGES TO THE COUNCIL'S CONSTITUTION

The report seeks Council's approval to a number of changes to the Constitution.

Icon for pdf Item 14 Constitution Update Council Sept 2021 [225.9KB]
Icon for pdf Item 14a Section 21 Contract Procedure Rules - Tracked changes - Appendix 1 [354.31KB]
Icon for pdf Item 14b - Section 21 Contract Procedure Rules - clean version - Appendix 2 [341.46KB]

15     REPORT OF THE JOINT INDEPENDENT REMUNERATION PANEL

This report sets out the conclusions and recommendations of a "light-touch" review of Mendip's Members' Allowances Scheme.

Icon for pdf Item 15 Report of the Somerset JIRP Sep 2021 [149.41KB]
Icon for pdf Item 15a - MDC Review-Final August 2021 - Appendix 1 [340.14KB]

16     ATTENDANCE AT MEETINGS - AUTHORITY TO EXEMPT

This report seeks approval to a request from Councillor Helen Sprawson-White for an extension beyond the six-month period of non-attendance, on the grounds of personal reasons.

Icon for pdf Item 16 Extended Absence Cllr HSW [117.34KB]

17      MOTIONS TO COUNCIL

To discuss any motions that have been submitted to Council. 

18      QUESTIONS FROM THE PUBLIC

To discuss any questions submitted by the public in accordance with the Constitution. 

19      QUESTIONS FROM MEMBERS

To discuss any questions submitted by Members in accordance with the Constitution.

20      URGENT BUSINESS

To consider any other business which the Chairman decides is urgent.

 

Videos