Audit Committee, Monday, 24 August 2020

This meeting will be held at 6.30 pm. This will be a virtual meeting.

You can view the live stream of the meeting by clicking this link and selecting 'Watch on the web instead'.

APPROVED MINUTES

Icon for pdf Approved Audit Committee Minutes 24.08.20 [77.36KB]

UPDATING

Icon for pdf Audit Committee Updating 24.08.20 [48.81KB]

AGENDA

Icon for pdf Item 00 Audit Committee Agenda 24.08.20 [252.28KB]

1          CHAIR'S ANNOUNCEMENTS

The Chair will give their announcements.  Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2          APOLOGIES FOR ABSENCE     

To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4          PUBLIC PARTICIPATION  

a)    For items on the agenda

b)    For items not on the agenda 

5          PREVIOUS MINUTES

To confirm the minutes of the Audit Committee meeting held on 29 April 2020.

Icon for pdf Item 05 Previous Audit Committee Minutes 29.04.20 [281.51KB]

6          2019-20 QUARTER 4 BUDGET MONITORING AND OUTTURN REPORT

 This is the pre-audit Q4 Outturn report for 2019-20. Final verification of the accounts is largely complete, but some work is still on-going due to the added uncertainties around the impact of COVID-19.

Icon for pdf Item 06a 2019-20 Quarter 4 Budget Monitoring and Outturn Report [550.86KB]
Icon for pdf Item 06b 2019-20 Quarter 4 Budget Monitoring - Appendices 1 - 4 [330.33KB]
Icon for pdf Item 06c 2019-20 Quarter 4 Budget Monitoring and Outturn Report - Appendix 5a and 5b Treasury Management Annual Report 2019-20 - Colour Print [1.65MB]
Icon for pdf Item 06d 2019-20 Quarter 4 Budget Monitoring and Outturn Report - Appendix 6 Significant Service Specific Variances [68.57KB]

7          STATEMENT OF ACCOUNTS

Icon for pdf Item 07 Statement of Accounts MDC 2019-20 - draft [3.46MB]

8          ANNUAL GOVERNANCE STATEMENT

Icon for pdf Item 08 Draft Mendip District Council Annual Governance Statement 2019-20 [606.13KB]

9          ANNUAL LETTERS OF ASSURANCE

Icon for pdf Item 09 Annual Governance Letter 2020 [184.62KB]
Icon for pdf Item 09a Audit Responses Letter - Chair of Audit Response 2020 [191.86KB]
Icon for pdf Item 09b Letter of Assurance [315.26KB]

10        SWAP INTERNAL AUDIT ANNUAL OPINION REPORT

Icon for pdf Item 10 SWAP Internal Audit Activity -Annual Opinion Report 2019-20 [3.17MB]

11        REVISED SWAP INTERNAL AUDIT PLAN

Icon for pdf Item 11 SWAP Revised 2020-21 Internal Audit Plan [1.87MB]

12        ERNST YOUNG EXTERNAL AUDIT UPDATE

A verbal update will be given.

13        SWAP INTERNAL AUDIT ACTIVITY 2019-20 - OUTTURN AUGUST 2020

Icon for pdf Item 13 SWAP Internal Audit Activity 2019-20 Plan - Outturn August 2020 [1.89MB]

14        AUDIT COMMITTEE FORWARD PLAN

Icon for pdf Item 14 Audit Committee Forward Plan [109.28KB]

15        COMMERCIAL PROPERTY MAINTENANCE AND REVIEW TEMPLATE

            This report sets out the process of monitoring the commercial property portfolio, shares the proposed template and provides a worked example for illustrative purposes.

Icon for pdf Item 15a Commercial Property maintenance and Review Template [49.02KB]
Icon for pdf Item 15a Commercial Property Maintenance and Review - Appendix 1 Template [106.6KB]

16        URGENT BUSINESS

To consider any other business which the Chairman decides is urgent.

17        EXCLUSION OF THE PRESS AND PUBLIC

The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 18 and 19 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3   Information relating to the financial or business affairs of any particular person (including those of the Council).

18        INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS UPDATE

19        CORPORATE RISK REGISTER UPDATE