Audit Committee, Wednesday, 26 July 2017

This meeting was held in the Council Chamber, Mendip District Council, Shepton Mallet at 5.30 pm.

Icon for pdf Approved Audit Committee Minutes 26.07.17 [373.66KB]

AGENDA

1 CHAIR'S ANNOUNCEMENTS
The Chair will give their announcements. Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2 APOLOGIES FOR ABSENCE
To receive apologies from Members who are unable to attend the meeting.

3 DECLARATIONS OF INTEREST
If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4 PUBLIC PARTICIPATION
a) For items on the agenda
b) For items not on the agenda

5 PREVIOUS MINUTES
To confirm the minutes of the Audit Committee meeting held on 05 April 2017
Icon for pdf Item 05 Previous Audit Committee Minutes 05.04.17 [188.1KB]

6 FINANCIAL ASSESSMENT OF MENDIP DISTRICT COUNCIL
This report informs the Committee of the S151 Officer's financial assessment of the Council, outlining whether Mendip District Council is a "going concern" based    on the Statement of Accounts for 2016/17.
Icon for pdf Item 06 Financial Assessment of Mendip District Council [293.28KB]

7 INTERNAL AUDIT 2016/17 OUTTURN REPORT
This report informs the Committee of internal audit activity undertaken by South West Audit Partnership in 2016/17.
Icon for pdf Item 07 Internal Audit 201617 Outturn Report [1.08MB]

8 INTERNAL AUDIT ANNUAL OPINION REPORT
The Accounts and Audit Regulations (England) 2015 requires public authorities to publish an Annual Governance Statement (AGS). The Statement is an annual review of the Systems of Internal Control and gathers assurance from various sources to support it. The purpose of this report is to satisfy this requirement and Members are asked to note its content and the Annual Internal Audit Opinion given.
Icon for pdf Item 08 Internal Audit Annual Opinion Report [1.09MB]

9 EXTERNAL AUDIT FINDINGS REPORT
This Audit Findings report highlights the key findings arising from the audit that are significant to the responsibility of those charged with governance (in the case of Mendip District Council, the Audit Committee), to oversee the financial reporting process, as required by International Standard on Auditing (UK & Ireland) 260, the Local Audit and Accountability Act 2014 and the National Audit Office Code of Audit Practice. Its contents will be discussed with Audit Committee.
Icon for pdf Item 09 External Audit Findings Report [646.64KB]

10 STATEMENT OF ACCOUNTS
This report provides the Committee with an update on the Council's Statement of Accounts for 2016/17.
Icon for pdf Item 10 Statement of Accounts [3.12MB]

11 LETTERS OF REPRESENTATION FOR SIGNATURE
The Committee is asked to consider letters of representation from the Section 151 Officer, the Chair of the Audit Committee and Grant Thornton.
Icon for pdf Item 11 Letters of Representation for Signature [90.02KB]

12 ANNUAL GOVERNANCE STATEMENT
This statement declares that appropriate governance arrangements are in place at Mendip District Council.
Icon for pdf Item 12 Annual Governance Statement [315.83KB]

13 TREASURY MANAGEMENT OUTTURN
The Treasury Management Annual Report reflects on the performance against the Treasury Management strategy for the 2016/17 financial year.
Icon for pdf Item 13 Treasury Management Outturn [517.68KB]

14 INTERNAL AUDIT PROGRESS UPDATE QUARTERLY REPORT
This report provides the Committee with an update on the progress of the internal audit.
Icon for pdf Item 14 Internal Audit Progress Update Quarterly Report [973.34KB]

15 EXCLUSION OF THE PRESS AND PUBLIC
The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 16 and 17 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3:   Information relating to the financial or business affairs of any particular person (including those of the Council).

16 INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS UPDATE
This paper updates the Committee on work to monitor and progress outstanding priority 4 and 5 internal audit recommendations.

17 CORPORATE RISK REGISTER UPDATE
This report provides the Committee with an update on the Corporate Risk Register.

18 URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.