Audit Committee, Wednesday, 25 July 2018

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm.

APPROVED MINUTES
Icon for pdf Approved Audit Committee Minutes 25.07.18 [235.13KB]

1 CHAIR'S ANNOUNCEMENTS

The Chair will give their announcements. Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2 APOLOGIES FOR ABSENCE     

To receive apologies from Members who are unable to attend the meeting.

3 DECLARATIONS OF INTEREST

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4 PUBLIC PARTICIPATION
a) For items on the agenda
b) For items not on the agenda

5 PREVIOUS MINUTES

To confirm the minutes of the Audit Committee meeting held on 4 April 2018
Icon for pdf Item 05 Previous Audit Committee Minutes 04.04.18 [232.04KB]

6 INTERNAL AUDIT CHARTER 2018/19

The purpose of this report is for members to approve the Internal Audit Charter
Icon for pdf Item 06 Internal Audit Charter 2018-19 [1.31MB]

7 INTERNAL AUDIT PLAN OUTTURN REPORT 2017/18

This report informs the Committee of Internal Audit activity undertaken by South West Audit Partnership in 2017/18.
Icon for pdf Item 07 Internal Audit Plan Outturn Report 2017-18 [2.59MB]

8 INTERNAL AUDIT ANNUAL OPINION REPORT 2017/18

The Accounts and Audit Regulations (England) 2015 requires public authorities to publish an Annual Governance Statement (AGS). The Statement is an annual review of the Systems of Internal Control and gathers assurance from various sources to support it. The purpose of this report is to satisfy this requirement and Members are asked to note its content and the Annual Internal Audit Opinion given.
Icon for pdf Item 08 Internal Audit Annual Opinion Report 2017-18 [2.81MB]

9 FINANCIAL ASSESSMENT OF MENDIP DISTRICT COUNCIL

This report informs the Committee of the S151 Officer's financial assessment of the Council, outlining whether Mendip District Council is a "going concern" based on the Statement of Accounts for 2017/18.
Icon for pdf Item 09 Financial Assessment of Mendip District Council [296.43KB]

10 LETTERS OF REPRESENTATION FOR SIGNATURE

The Committee is asked to consider letters of representation from the S151 Officer, the Vice-Chair of the Audit Committee and Grant Thornton.
Icon for pdf Item 10a Audit Responses Letter - Management Response 2018 [129.66KB]
Icon for pdf Item 10b Audit Response Letter - Vice Chair of Audit response 2018 [192.88KB]
Icon for pdf Item 10c External Audit Letter of Representation 2017-18 [98.11KB]

11 EXTERNAL AUDIT FINDINGS REPORT 

This Audit Findings report highlights the key findings arising from the audit that are significant to the responsibility of those charged with governance (in the case of Mendip District Council, the Audit Committee), to oversee the financial reporting process, as required by International Standard on Auditing (UK & Ireland) 260, the Local Audit and Accountability Act 2014 and the National Audit Office Code of Audit Practice. Its contents will be discussed with Audit Committee.
Icon for pdf Item 11 External Audit Findings Report [676.75KB]

12 STATEMENT OF ACCOUNTS

This report provides the Committee with an update on the Council's Statement of Accounts for 2017/18. An appendix provide supporting information that documents the changes from the Draft Statement of Accounts.
Icon for pdf Item 12a Statement of Accounts 2017-18 [2.88MB]
Icon for pdf Item 12b Changes from Draft to Final SoA [187.74KB]

13 ANNUAL GOVERNANCE STATEMENT

This statement declares that appropriate governance arrangements are in place at Mendip District Council.
Icon for pdf Item 13 Annual Governance Statement 2017-18 [481.04KB]

14 TREASURY MANAGEMENT OUTTURN

The Treasury Management Annual Report reflects on the performance against the Treasury Management strategy for the 2017/18 financial year.
Icon for pdf Item 14 Treasury Management Outturn 2017-18 [714.01KB]

15 EXCLUSION OF THE PRESS AND PUBLIC

The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 16 and 17 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 3 - Information relating to the financial or business affairs of any particular person (including those of the Council).

16 INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS UPDATE

This paper updates the Committee on work to monitor and progress outstanding priority 4 and 5 internal audit recommendations.

17 CORPORATE RISK REGISTER UPDATE

This report provides the Committee with an update on the Corporate Risk Register.

18 URGENT BUSINESS

To consider any other business which the Chairman decides is urgent.