Cabinet, Monday, 5 December 2016

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet.

Icon for pdf Decision 08 2016-17 - 28 Day Notice of Confidential Decisions to be made by Cabinet on 05.12.16 - Arrears and Recycling [80.51KB]

This document gives notice of decisions that will be made during private session. If you believe any of these decisions should be made in public session please contact the Committee Services team.

APPROVED MINUTES
Icon for pdf Approved Cabinet Minutes 05.12.16 [293.49KB]

AGENDA

1          CHAIR'S ANNOUNCEMENTS
Mobile phones should be switched to silent.
An induction loop is fitted in the Council Chamber.  Anyone who is a hearing aid user should switch their hearing aid to position 'T'.
The Chair will explain the evacuation procedures in the event of an emergency.

2          APOLOGIES FOR ABSENCE     
To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST

4          PUBLIC PARTICIPATION   
a)    Items on the agenda
b)    Items not on the agenda

5          PREVIOUS MINUTES          
To confirm the minutes of the Cabinet meeting held on 7 November 2016
Icon for pdf Item 05 Previous Cabinet Minutes 07.11.16 [254.01KB]

6          STREET NAMING AND NUMBERING POLICY REVIEW
The purpose of this report is to show how a revision of the current Street Naming & Numbering (SNN) Policy will be of benefit to the Council, stakeholders and customers.
Icon for pdf Item 06a Street Naming and Numbering Policy Review [57.2KB]
Icon for pdf Item 06b Street Naming and Numbering Policy Review appendix [342.3KB]

7          COUNCIL TAX REDUCTION REVIEW AND PLANS FOR 2017-18
Cabinet is asked to approve the recommendation of "no change" in our Council Tax Reduction Policy for 2017/18.
Icon for pdf Item 07 Council Tax Reduction Review and Plans for 2017-18 [369.69KB]

8          DISRETIONARY BUSINESS RATE RELIEF POLICY 2017-18
Members have approved a policy and budget since 2011/12 that is distributed fairly and consistently amongst local businesses and organisations and is in line with corporate priorities.
Icon for pdf Item 08 Discretionary Business Rate Relief Policy 2017-18 [267.37KB] 

9          REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA)
The purpose of this report is to update Members on the Council's Corporate Policies and Procedures on RIPA following the last audit by the Surveillance Commissioners in November 2015.

Icon for pdf Item 09 Regulation of Investigatory Powers Act (RIPA) Update [91.02KB]

10        STRATEGIC HOUSING MARKET ASSESSMENT
To inform members of the key findings of the Strategic Housing Market Assessment (SHMA) for Somerset and implications for planning policy.
Icon for pdf Item 10 Strategic Housing Market Assessment [252.3KB]

11        AMENDING THE DEBT WRITE OFF THRESHOLDS
A significant part of the 5 Councils partnership benefits and efficiencies is the harmonisation of policies and proceduers.  In reviewing the income collection policies, it is evident that Mendip has considerably lower debt write off thresholds.  This report seek to increase the limit to align with the other councils.   
Icon for pdf Item 11 Amending the Debt Write off Thresholds [203.26KB]

12        TREASURY MANAGEMENT STRATEGY STATEMENT - MID YEAR REVIEW 2016-17
This report reviews the treasury performance for the first 6 months of 2016-17
Icon for pdf Item 12 Treasury Management Strategy Statement - Mid Year Review 16-17 [335.83KB]

13        TREASURY MANAGEMENT ANNUAL REPORT 2015-16
The Treasury Management Annual Report reflects on the performance against the Treasury Management strategy for the 2015-16 financial year.
Icon for pdf Item 13 Treasury Management Annual Report 2015-16 [381.85KB]

14        UPDATE TO THE TREASURY MANAGEMENT STRATEGY
In order to maximise the potential return, this report seeks to increase the £10m external borrowing limit outlined within the annual Treasury Management Strategy considered and approved by Council in February.
Icon for pdf Item 14 Update to Treasury Management Strategy [102.33KB]

15        PERFORMANCE MANAGEMENT REPORT QUARTER 2 AS AT 30 SEPTEMBER 2016
This report provides an overview of the Council's performance up to the end of Quarter 2 (30 September 2016) relating to the strategic priorities and objectives of the Corporate Plan, and key delivery enablers. 

Icon for pdf Item 15 Performance Management Report Quarter 2 2016-2017 [747.1KB]

16        RECYCLE MORE
The report covers the environmental and financial benefits of moving to new Recycle More collection services, which will increase recycling and meet public aspirations to recycle more materials, including plastic pots, tubs and trays.
Icon for pdf Item 16a Recycle More [159.03KB]
Icon for pdf Item 16b Recycle More - SWP Report [335.09KB]
Icon for pdf Item 16d Recycle More Appendix B - Equality Impact Assessment [203.7KB]
Icon for pdf Item 16e Recycle More Appendix C - Nappy and AHP options [213.11KB]

REPORTS FOR INFORMATION

17        PORTFOLIO HOLDER DECISIONS
To note any recent Portfolio Holder Decisions.
Icon for pdf Item 17 2016 259 November - Web Hosting Contract [158.11KB]
Icon for pdf Item 17 2016 260 November - Economic Development PER Consulting [160.89KB]
Icon for pdf Item 17 2016 261 November - Free Christmas Parking 2016 [143.94KB]
Icon for pdf Item 17 2016 263 November - Frome Christmas Tree 2016 [203.09KB]
Icon for pdf Item 17 2016 263 November - Frome Christmas Tree 2016 [203.09KB]

18        FORWARD PLAN    
To note the current Forward Plan.
Icon for pdf Item 18 Mendip District Council Forward Plan [329.52KB]

19        URGENT BUSINESS
To consider any business that the Chair considers is urgent.
Icon for pdf Item 19 Urgent Business Wells Recreation Ground Play Area - update on fire [159.55KB]

EXEMPT AND CONFIDENTIAL REPORTS

20        EXCLUSION OF THE PRESS AND PUBLIC
Cabinet is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 21 to 23 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 1  information relating to any individual
Category 2  information which is likely to reveal the identity of an individual
Category 3  information relating to the financial or business affairs of any particular person (including those of the Council)

21        IRRECOVERABLE ARREARS - COUNCIL TAX
The Board is asked to consider the arrears which are submitted as irrecoverable for the reasons stated, and to write off the sums shown

22        IRRECOVERABLE ARREARS - HOUSING BENEFIT OVERPAYMENTS
The Board is asked to consider the arrears which are submitted as irrecoverable for the reasons stated, and to write off the sums shown

23        IRRECOVERABLE ARREARS - SUNDRY DEBTS
The Board is asked to consider the arrears which are submitted as irrecoverable for the reasons stated, and to write off the sums shown

CIRCULATION OF PAPERS
In accordance with Section 100B(2) of the Local Government Act 1972, reports and documents relating to items 21 - 23 disclosing exempt or confidential information have been distributed only to elected members and officers of the Council.