Cabinet, Monday, 23 May 2016

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet. The meeting will commence at 6.30 pm.

APPROVED CABINET MINUTES

Icon for pdf Approved Cabinet Minutes 23.05.16 [198.47KB]

Icon for pdf Decision 01 2016-17 - 28 Day Notice of Confidential Decisions to be made by Cabinet on 23.05.16 - Arrears [62.02KB]
Icon for pdf Decision 01a 2016-17 URGENT Notice of Confidential Decisions to be made by Cabinet on 23.05.16 - Assets [48.75KB]
Icon for pdf URGENT Notice of Confidential Decisions to be made by Cabinet on 23.05.16 -A Council Structure for the Future [49.4KB]

These documents give notice of decisions that will be made during private session. If you believe any of these decisions should be made in public session please contact the Committee Services team.

AGENDA

1          CHAIR'S ANNOUNCEMENTS
Mobile phones should be switched to silent.
An induction loop is fitted in the Council Chamber.  Anyone who is a hearing aid user should switch their hearing aid to position 'T'.
The Chair will explain the evacuation procedures in the event of an emergency.

2          APOLOGIES FOR ABSENCE
To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST
4          PUBLIC PARTICIPATION

a)    Items on the agenda

b)    Items not on the agenda

5          PREVIOUS MINUTES
To confirm the minutes of the Cabinet meeting held on 11 April 2016
Icon for pdf Item 05 Draft Cabinet Minutes 11 04 16 [202.34KB]

6          BID FOR SECTION 106 CONTRIBUTIONS
The report addresses a bid by the Wells Recreation Ground Trust (WRGT) for use of the £122,550.27 Section 106 contribution arising from the former Nutricia site development in Wells.
Icon for pdf Item 06 Bid for Section 106 Contributions [83.73KB]

7          CONNECTING DEVON AND SOMERSET COLABORATION AGREEMENT
            The purpose of this report is to:

·         Update Cabinet on the procurement process for the delivery of Superfast Broadband Phase 2.  This programme is being delivered through the Connecting Devon and Somerset Partnership (CDS).

·         Seek the necessary authorisation to enable the council to finalise its financial commitment to Phase 2 procurement of the Connecting Devon and Somerset (CDS) project. 

·         Provide an outline of the key issues, risks and considerations associated with this decision as they relate to the wider collaboration agreement.
Icon for pdf Item 07 Connecting Devon and Somerset SFB Collaboration Agreement [147.56KB]

8          REVISED FEES FOR LOCAL LAND CHARGES
The corporate fees and charges report that came before Cabinet in April 2016 recommended that as a result of a number of proposed national changes, Local Land Charges Fees were held until 1st July 2016. Those changes are now confirmed so this report sets out the proposed Local Land Charges fees and charges for 2016/17 from 4th July onwards
Icon for pdf Item 08 Revised Fees for Local Land Charges [97.09KB]
Icon for pdf Item 08a 2016-17 Final Fees Table [390.67KB]

9          A COUNCIL STRUCTURE FOR THE FUTURE
This Report recognises that there have been, and will continue to be, a number of 'drivers' that necessitate a change to the way that the Council operates and therefore, by implication, the Council's management structure. These range from the Government's housing and economic growth agenda, to the more local impact of recent Council decisions made in respect of the shared procurement of services, and evolving shared services arrangements i a number of areas. It is equally recognised that these 'drivers' must also be balanced with the need for the Council to continually drive performance and maintain services that achieve high levels of customer satisfaction.

The Report recommends a new management structure for the Council that will enable the Council to best address the above 'drivers', whilst at the same time achieve financial savings. This will enable the Council to be both fit for the future and be supported by a financially sustainable management structure.
Icon for pdf Item 09 A Council Structure for the Future [142.88KB]
Icon for pdf Item 09a Restructure Report Appendix A [186.53KB]
Icon for pdf Item 09b Restructure Report Appendix B [105.3KB]
Icon for pdf Item 09c Restructure Report Appendix C [223.98KB]

10        SAFEGUARDING POLICY
This policy has been updated in order to comply with the additional responsibilities to the role of safeguarding relating to child sexual exploitation and radicalisation of individuals.

The opportunity has also been taken to review the contact details and update these where necessary and also to generally tidy and update the numbering of the appendices so that users can more easily apply the policy.

There is no material change to the policy document other than the addition of two paragraphs containing information on Child Sexual Exploitation and Prevent.
Icon for pdf Item 10 Safeguarding Policy [64.53KB]
Icon for pdf Item 10a Revised Safeguarding Policy for Staff [279.46KB]

11        QUARTER 4 BUDGET MONITORING AND OUTTURN REPORT
Cabinet needs to consider the Budget Outturn figures and requests for Earmarked Reserves as part of the year end process. The figures, once approved, will form an important element of the Statement of Accounts.

At the time of agenda publication the figures are still being finalised and are subject to approval by the Council's Corporate Management Team.  It is envisioned that the finalised data will be available for publication and circulated to members on Monday 16th May 2016.
Icon for pdf Item 11 Quarter 4 Budget Monitoring and Outturn Report [84.4KB]
Icon for pdf Update Item 11 Quarter 4 Budget Monitoring and Outturn Report [195.47KB]
Icon for pdf Update Item 11a [58.77KB]
Icon for pdf Update Item 11b [196.47KB]
Icon for pdf Update Item 11c [64.93KB]
Icon for pdf Update Item 11d [27.0KB]
Icon for pdf Update Item 11e [89.68KB]
Icon for pdf Update Item 11f [197.57KB]
Icon for pdf Update Item 11g [89.01KB]
Icon for pdf Update Item 11h [27.37KB]

12        COUNCIL TAX SUPPORT GRANT FUNDING TO TOWN, CITY AND PARISH COUNCILS
The introduction of the Council Tax Support Scheme in 2013/14 had a significant impact on the tax base as it has to be applied as a discount and therefore reduced the tax base for each parish.

Town and Parish Councils have been compensated through a grant which is distributed through Mendip District Council.  Although allocation of the grant is not mandatory Mendip have distributed the full 2013/14 level of grant totalling £242k despite the significant reductions in Government funding to date and outlined for the future.  Continuing this grant therefore is not sustainable.
Icon for pdf Item 12 Council Tax Support Grant Funding to Town, City and Parish Councils [162.04KB]

13        SHAPE MENDIP NEIGHBOURHOODS UPDATE
In November 2014 Cabinet approved in principle a new change programme aimed at integrating council services that address public concerns around nuisance, community safety and anti-social behaviour with neighbourhood policing in the district.

The first phase of the project is now well established.  Significant business improvements have been achieved through working more closely with the Police to develop and establish relationships and improve communications and co-ordinated operational delivery at an officer level. 

This progress in joint operational working has now been incorporated into 'business as usual' and provides a solid basis for moving the project to the next phase.
Icon for pdf Item 13 Shape Mendip Neighbourhoods Update [154.11KB]

14        ASSET MANAGEMENT PLAN 2016 - 2020
As a matter of good practice the Council is expected to have in place an Asset Management Plan (AMP) which sets policies on how its property assets will be acquired, owned, managed, and disposed of. The AMP should be reviewed regularly, and in view of identified and emerging corporate and transformation priorities a refreshed version has been prepared to cover the period 2016 to 2020.

The AMP sets the direction for the use, management, and development of the Council's property portfolio by putting in place an overarching set of principles on how the Council will act in its capacity of property owner.
Icon for pdf Item 14 Asset Management Plan [77.52KB]
Icon for pdf Item 14a 01 AMP 2016 to 2020 [341.67KB]
Icon for pdf Item 14b 02 AMP 2016 to 2020 Appendix 1 disposals and acquisition [275.97KB]
Icon for pdf Item 14c 03 AMP 2016 to 2020 Appendix 2 framework for Asset Transfers [139.96KB]

REPORTS FOR INFORMATION
15        PORTFOLIO HOLDER DECISIONS

16        FORWARD PLAN

To note the current Forward Plan.
Icon for pdf Item 16 Mendip District Council Forward Plan [245.62KB]

17        MINUTES FOR INFORMATION
Draft Audit Committee Minutes 23/03/2016
Icon for pdf Item 17a Draft Audit Committee Minutes 23 03 16 [217.17KB]

Draft Scrutiny Board Minutes 25/04/2016
Icon for pdf Item 17b Draft Scrutiny Board Minutes 25.04.16 [164.82KB]

Draft Wells Recreation Ground Trust Committee Minutes 24/11/2015
Icon for pdf Item 17c Draft Wells Recreation Ground Trust Minutes 24.11.15 [204.02KB]

18        URGENT BUSINESS

To consider any business that the Chair considers is urgent.

EXEMPT AND CONFIDENTIAL REPORTS
19        EXCLUSION OF THE PRESS AND PUBLIC

Cabinet is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 18 - 19 on the grounds that exempt information (as defined in Schedule 12A Local Government Act 1972) of the following description is likely to be disclosed:

Category 1 - Information relating to any individual

Category 2 - Information which is likely to reveal the identity of an individual

Category 3 - Information relating to the financial or business affairs of any particular person (including those of the Council)

20        IRRECOVERABLE ARREARS

Cabinet is asked to consider the arrears which are submitted as irrecoverable for the reasons stated, and to write off the sums shown.

21        IRRECOVERABLE ARREARS - NNDR

Cabinet is asked to consider the arrears which are submitted as irrecoverable for the reasons stated, and to write off the sums shown.

CIRCULATION OF PAPERS
In accordance with Section 100B(2) of the Local Government Act 1972, reports and documents relating to items 18 - 19 disclosing exempt or confidential information have been distributed only to elected members and officers of the Council.