Audit Committee, Wednesday, 25 January 2017

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 5.30 pm. An agenda will be published 7 days ahead of the meeting.

Icon for pdf Approved Audit Committee Minutes 25.01.17 [223.1KB]

AGENDA

1 CHAIR'S ANNOUNCEMENTS
The Chair will give their announcements. Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained.

2 APOLOGIES FOR ABSENCE
To receive apologies from Members who are unable to attend the meeting.

3 DECLARATIONS OF INTEREST
If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4 PUBLIC PARTICIPATION
a) For items on the agenda
b) For items not on the agenda

5 PREVIOUS MINUTES
To confirm the minutes of the Audit Committee meeting held on 23 November 2016
Icon for pdf Item 05 Previous Audit Committee Minutes 23.11.16 [183.41KB]

6 BUSINESS CONTINUITY
A verbal update will be given at the meeting.

7 CERTIFICATION LETTER
The PSAA require a Certification Letter to be produced following Certification work at any Council.  This letter sets out the findings from the Certification of the Housing Benefit Subsidy Claim.
Icon for pdf Item 07 Certification Letter [127.17KB]

8 APPOINTMENT OF EXTERNAL AUDITORS
This report recommends to Full Council the future process for external auditor appointments.
Icon for pdf Item 08 Appointment of External Auditors [108.26KB]
Icon for pdf Item 08a Appointment of External Auditors [170.81KB]

9 PROPOSAL FOR SHARED INTERNAL AUDIT SERVICES
A verbal update will be given at the meeting.

10 EXTERNAL AUDIT PROGRESS REPORT AND UPDATE YEAR ENDED 31 MARCH 2017
This paper provides a report on Grant Thornton's progress on delivering their responsibilities as the Council's external auditors.
Icon for pdf Item 10 External Audit Progress Report and Update [1.13MB]

11 REPORT OF INTERNAL AUDIT ACTIVITY 2016-17
This Paper provides a report on SWAP's progress on delivering their responsibilities as the Council's internal auditors.
Icon for pdf Item 11 Report of Internal Audit Activity 2016-17 [1.14MB]

12 INTERNAL AUDIT RECOMMENDATIONS MONITORING 2016-17
This paper updates the Committee on work to monitor and progress outstanding priority 4 and 5 internal audit recommendations.
Icon for pdf Item 12 Internal Audit Recommendations Monitoring 2016-17 [101.25KB]
Icon for pdf Item 12a Internal Audit Recommendations Monitoring 2016-17 [213.35KB]

13 UPDATE ON RISK MANAGEMENT REPORT QUARTER 3 2016-17
This paper outlines the Council's approach to risk management and intended areas of work to further strengthen the Council's arrangement during 2016-17
Icon for pdf Item 13 Update on Risk Management Report Quarter 3 2016-17 [91.92KB]
Icon for pdf Item 13a Update on Risk Management Report Quarter 3 2016-17 [89.45KB]

14 URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.