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Scrutiny Board, Monday 28 November 2016

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm.

Icon for pdf Approved Scrutiny Board Minutes 28 11 16 [190.68KB]

AGENDA

1          CHAIR'S ANNOUNCEMENTS
Mobile phones should be switched to silent.  An induction loop is fitted in the Council Chamber.  Anyone who is a hearing aid user should switch their hearing aid to position 'T'.  The Chair will explain the evacuation procedures in the event of an emergency

2          APOLOGIES FOR ABSENCE
To receive apologies from Members who are unable to attend the meeting

3          DECLARATIONS OF INTEREST
If a member of the Scrutiny Board or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly

4          PUBLIC PARTICIPATION
For items on the agenda
For items not on the agenda

5          PREVIOUS MINUTES
To confirm the minutes of the Scrutiny Board meeting held on 24 October 2016.
Icon for pdf Item 05 Draft Scrutiny Board Minutes 24 10 16 [200.87KB]

6          LOCAL LAND CHARGES SERVICE IMPROVEMENT
Following previous reports to Scrutiny Board, this report serves as an update of the Local Land Charges service following its transition on 1 September 2016 and the delivery of services by Capita within the 5 Councils Partnership.
Icon for pdf Item 06 Local Land Charges Service Improvement Plan V1.2 14.11.16 [282.72KB]

7          CORPORATE PERFORMANCE REPORT QUARTER 2
This report provides an overview of the Council's performance up to the end of Quarter 2 (30 September 2016) relating to the strategic priorities and objectives of the Corporate Plan, and key delivery enablers.  It sets out progress so far against the new objectives contained in the plan.  It continues the move towards a more concise and targeted style of reporting.  This is part of a new performance management framework which, over the coming months, will evolve to include reporting on key service indicators.
Icon for pdf Item 07 Corporate Performance Report Quarter 2 [746.17KB]

8          RECYCLE MORE
MDC like all the others in Somerset meets its statutory requirements through the Somerset Waste Partnership who manage the domestic collection and disposal on our behalf.  The report attached has been prepared by the Somerset Waste Partnership for consideration by all the partners.  The report covers the environmental and financial benefits of moving to new Recycle More collection services, which will increase recycling and meet public aspirations to recycle more materials, including plastic pots, tubs and trays.
Icon for pdf Item 08 Recycle More [156.36KB]
Icon for pdf Item 08a SWP [335.05KB]
Icon for pdf Item 08c Appendix B - Equality Impact Assessment [203.65KB]
Icon for pdf Item 08d Appendix C - Nappy and AHP options [213.15KB]

9          STREET NAMING AND NUMBERING POLICY REVIEW
The purpose of this report is to show how a revision of the current Street Naming and Numbering (SNN) Policy will be of benefit to the Council, stakeholders and customers.  The existing Street Naming and Numbering Policy has been in place since December 2009 and is now in need of review and update.  This report summarises the need for change and clarification in the Street Naming and Numbering Policy and seeks approval for the introduction of charging for historic research and provision of Notices confirming the official address for existing properties in the District.
Icon for pdf Item 09 Street Naming and Numbering Policy Review Report [116.47KB]
Icon for pdf Item 09a Street Naming and Numbering Policy [342.3KB]

10        TRANSFORMATION PROJECTS BENEFITS REALISATION UPDATE
This report provides an update on the Benefits Realisation programme concerning 2 recent transformation projects: The Shape Mendip Hub Project (incorporating the Phoenix Project) and the Shape Leisure Services Project.
Icon for pdf Item 10 Transformation Projects Benefit Realisation [153.89KB]
Icon for pdf Item 10a Appendix A Shape Mendip Hub BR Monitoring 2015-16 [426.74KB]
Icon for pdf Item 10b Appendix B Leisure Services BR Plan 2015-16 MONITORING [264.49KB]

11        MENDIP'S DISCRETIONARY BUSINESS RATES POLICY 2017/18
Members have approved a policy and budget since 2011/12 that is distributed fairly and consistently amongst local businesses and organisations and is in line with corporate priorities.   It is proposed that this discretionary policy and funding continue for 2017/18 although it should be noted that with the extension of the central government funded small business rates scheme, we should find that some of the businesses and organisations that previously received discretionary relief, will gain under the small business rates scheme.  This will reduce our expenditure on Mendip's discretionary scheme.
Icon for pdf Item 11 Discretionary Business Rate Relief Policy 2017-18 [269.89KB]

12        FORWARD PLANs
The council's Forward Plan is attached for information
Icon for pdf Item 12a Mendip District Council Forward Plan [329.37KB]
The Scrutiny Forward Plan is attached for discussion
Icon for pdf Item 12b Scrutiny Forward Plan [92.46KB]

13        URGENT BUSINESS
To consider any other business which the Chair decides is urgent.

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