Full Council, Monday 15 May 2017

This meeting will be held in the Council Chamber starting at 6.30 pm.

Icon for pdf Approved Full Council Minutes 15.05.17 [282.57KB]

AGENDA

1          OPENING COMMENTS

2          EVACUATION PROCEDURES, INDUCTION LOOP AND TURNING OFF MOBILE  PHONES
The former Chair will give details of the evacuation procedures.  The induction loop for hearing aid users will be explained.  Mobile phones should be switched to silent.

3          APOLOGIES FOR ABSENCE          

4          DECLARATIONS OF INTEREST

5          CHAIRMAN'S ENGAGEMENTS, COMMUNICATIONS AND ANNOUNCEMENTS
The Chairman will give an update of events attended.

6          ELECTION OF CHAIRMAN OF THE COUNCIL
To nominate and elect the Chair of the Council for the forthcoming year.

7          ELECTION OF VICE CHAIRMAN OF THE COUNCIL
To nominate and elect the Vice Chair of the Council.

8          PUBLIC PARTICIPATION
Items on the agenda
Items not on the agenda

9          PREVIOUS MINUTES OF COUNCIL
To approve the minutes of the Council meetings held on 20 February 2017.
 Icon for pdf Item 09 Previous Full Council Minutes 20 02 17 [321.57KB]

10        CORPORATE PEER CHALLENGE REPORT AND LEADER'S UPDATE
The Report provides the Feedback Report (Appendix A) from the Local Government Association Corporate Peer Challenge conducted during the period from 28th February to 2nd March 2017.
Icon for pdf Item 10 Council CPC Report 150517 Final [189.47KB]
Icon for pdf Item 10a Mendip CPC - feedback report final report for council 12 04 17 [186.28KB]

11        RE-APPOINTMENT OF THE INDEPENDENT PERSON TO THE STANDARDS COMMITTEE
The Localism Act 2011 requires that the Council should appoint at least one Independent Person who must be consulted by the authority before it makes a finding as to whether a Member has failed to comply with the Code of Conduct for Members.
The Standards Committee recommend that Mike Hillman be re-appointed as the Council's Independent Person for further term.
Icon for pdf Item 11 Independent Person - Appointment [135.07KB]

12        VERBAL REPORT OF THE INDEPENDENT PERSON ON THE STANDARDS COMMITTEE
The Independent Person will provide an overview of ethical standards across the District over the 2016-17 municipal year.

13        MENTAL HEALTH UPDATE 
A verbal update by Councillor Peter Bradshaw, the Council's Mental Health Champion.

14       RE-APPOINTMENT OF INDEPENDENT PERSON TO THE SOMERSET JOINT INDEPENDENT REMUNERATION PANEL
Icon for pdf Item 14 Appointment of Independent Person to the Somerset Joint Independent Remuneration Panel [85.5KB]

15        THE COUNCIL'S CONSTITUTION
At each annual meeting, the Council confirms the Constitution and approves any changes required.
Icon for pdf Item 15a The Council's Constitution - Confirmation Report May 2017 [129.07KB]
Icon for pdf Item 15b Scheme of delegation [197.06KB]

16        APPROVE THE CALENDAR OF MEETINGS FOR THE COMING YEAR
The list of meetings for the year 2017/18 is attached for the Council's approval.
Icon for pdf Item 16 Calendar of Public Meetings 2017 to 2018 [132.95KB]

17        SCRUTINY BOARD ANNUAL REPORT 2016-2017
The Annual Report of the Scrutiny function at the Council; this report provides an outline of the work undertaken by Scrutiny Board Members over the course of the 2016-17 municipal year.
Icon for pdf Item 17 Scrutiny Annual Report 2016-17 [168.68KB]

18        TO CONSIDER MEMBERSHIP OF BOARDS, COMMITTEES AND PANELS 
To elect Members of the Cabinet

To elect Members of the Scrutiny Board
i         To elect the Chair and Vice-Chair of the Scrutiny Board
ii        To elect substitute Members to the Scrutiny Board

To elect Members of the Licensing Board
i         To elect the Chair and Vice-Chair of the Licensing Board

To elect Members of the Planning Board
i.        To elect the Chair and Vice-Chair of the Planning Board
ii.        To elect substitute Members of the Planning Board

To elect Members of the Standards Committee
i.         To elect the Chair and Vice-Chair of the Standards Committee

To elect Members of the Audit Committee
i.         To elect the Chair and Vice-Chair of the Audit Committee
ii.        To elect substitute Members to the Audit committee

To elect Members of the Council Tax Setting Committee
i.         To elect the Chair and Vice-Chair of the Council Tax Setting Committee

To elect Members of the Wells Recreation Ground Trust Committee
i.         To elect the Chair and Vice-Chair of the Wells Recreation Ground Trust Committee

To elect Members of the Corporate Asset Management Group
i.         To elect the Chair and Vice-Chair of the Corporate Asset Management Group

To elect Members of the Phoenix Sponsorship Board
i.         To elect the Chair and Vice Chair of the Phoenix Sponsorship Board

19        MEMBER DEVELOPMENT ACTIVITY DURING 2016-17 AND MEMBER DEVELOPMENT FOR 2017-18
This report provides an update on Member development activity during 2016-17 and Member development for 2017-18 to assist in delivery of the Council's priorities set out in the Corporate Plan.
Icon for pdf Item 19 Member Development 2017 [503.95KB]

20        POLICIES RELATING TO POLITICALLY RESTRICTED POSTS
This report describes the proposed minor amendments of the Council's polices in relation to politically restricted posts, following the recent management restructure.
Icon for pdf Item 20 Politically Restricted Posts [96.99KB]
Icon for pdf Item 20a MDC Politically Restricted Posts Policy and Procedure 03-17 update [425.53KB]
Icon for pdf Item 20b Politically Restricted Posts - Guidance Notes [181.17KB]

21        EQUALITIES UPDATE - CHANGING PLACES
Councillor Philip Ham will give a verbal update.

22        UPDATE ON CLIMATE CHANGE - QUESTION FROM THE MEETING OF 12 DECEMBER 2016
This will be a verbal update.

23        MOTIONS TO COUNCIL
To discuss any motions that have been submitted to Council.

24        QUESTIONS FROM THE PUBLIC
To discuss any questions submitted by the public in accordance with the Constitution.

25        QUESTIONS FROM MEMBERS
To discuss any questions submitted by Members in accordance with the Constitution.

26        URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.