Full Council, Monday, 9 May 2016

Approved Annual Council Minutes 09.05.16 [314.91KB]

AGENDA

1          OPENING COMMENTS

2          EVACUATION PROCEDURES, INDUCTION LOOP AND TURNING OFF MOBILE PHONES 
The former Chair will give details of the evacuation procedures.  The induction loop for hearing aid users will be explained.  Mobile phones should be switched to silent.

3          APOLOGIES FOR ABSENCE

4          DECLARATIONS OF INTEREST

5          ELECTION OF CHAIRMAN OF THE COUNCIL
To nominate and elect the Chair of the Council for the forthcoming year.

6          ELECTION OF VICE CHAIRMAN OF THE COUNCIL
To nominate and elect the Vice Chair of the Council.

7          RECENT CHAIRMAN'S ENGAGEMENTS, COMMUNICATIONS AND ANNOUNCEMENTS
The Chairman will give an update of events attended

8          PUBLIC PARTICIPATION
a)     Items on the agenda 

b)     Items not on the agenda

9          PREVIOUS MINUTES OF COUNCIL
Item 09 Previous Council Minutes 25.02.16 [261.52KB]

To approve the minutes of the Council meetings held on 25 February 2016.

10        ELECTION OF THE LEADER OF THE COUNCIL
To nominate and elect the Leader of the Council.

11        A COUNCIL STRUCTURE FOR THE FUTURE
Verbal report

12        SOMERSET BUILDING CONTROL PARTNERSHIP - CHANGES TO THE COUNCIL'S CONSTITUTION
Item 12a Somerset Building Control Partnership – Changes to the Council’s Constitution [133.8KB]
Item 12b Somerset Building Control Partnership - Appendix 1 Proposed Changes to the Constitution [424.1KB]
Item 12c Somerset Building Control Partnership - Appendix 2 Constitution for Joint Committee [104.6KB]

On 1 April the Somerset Building Control Partnership - consisting of the Council, together with West Somerset Council, Taunton Deane Borough Council and Sedgemoor District Council - assumed responsibility of the provision of building control services in the areas of the four Councils.  As a result, certain provisions within the Council's own Constitution need to be updated to reflect the new arrangements which have been introduced.

13        THE COUNCIL'S CONSTITUTION
Item 13a Constitution - Updates in Response to the Bribery and Corruption Policy [116.19KB]
Item 13b Constitution Appendix A MDC Members' Code of Conduct 2016 [200.59KB]
Item 13c Constitution Appendix B Officers' Code of Conduct 2016 [206.1KB]
Item 13d Constitution Appendix Q Whistleblowing Policy 2016-2018 [162.42KB]
Item 13e Constitution Appendix R Anti-Fraud and Corruption Policy and Strategy 2016-2018 Appendix B [94.2KB]
Item 13f Constitution Appendix R Anti-Fraud and Corruption Policy and Strategy 2016-2018 [290.52KB]

a. Updates to the Constitution in response to the Bribery and Corruption Alert

b. At each annual meeting, the Council confirms the Constitution and approves any changes required.

14        APPROVE THE CALENDAR OF MEETINGS FOR THE COMING YEAR
   Item 14 Calendar of Public Meetings 2016 to 2017 [122.56KB]           

The list of meetings for the year 2016/17 is attached for the Council's approval.

15        SCRUTINY BOARD ANNUAL REPORT 2015-2016
Item 15 Scrutiny Annual Report 2015-16 [148.25KB]

The Annual Report of the Scrutiny function at the Council; this report provides an outline of the work undertaken by Scrutiny Board Members over the course of the 2015-16 municipal year.

16        TO CONSIDER MEMBERSHIP OF BOARDS, COMMITTEES AND PANELS
a)    To elect Members of the Cabinet

b)    To elect Members of the Scrutiny Board

                                     i.        To elect the Chair and Vice-Chair of the Scrutiny Board

c)    To elect the Members of the Licensing Board

                                     i.        To elect the Chair and Vice-Chair of the Licensing Board

                                    ii.        To elect substitute Members of the Licensing Board

d)    To elect Members of the Planning Board

                                     i.        To elect the Chair and Vice-chair of the Planning Board

                                    ii.        To elect substitute Members of the Planning Board

e)    To elect members of the Standards Committee

                                     i.        To elect the Chair and Vice-chair of the Standards Committee

f)     To elect members of the Audit Committee

                                     i.        To elect the Chair and Vice-chair of the Audit Committee

g)    To elect members of the Council Tax Setting Committee

                                     i.        To elect the Chair and Vice-chair of the Audit Committee

h)   To elect members of the Wells Recreation Ground Trust Committee

                                     i.        To elect the Chair and Vice-chair of the Wells Recreation Ground Trust Committee

i)     To elect Member of the Corporate Asset Management Group

                                     i.        To elect the Chair and Vice-chair of the Corporate Asset Management Group

17        MEMBER DEVELOPMENT ACTIVITY DURING 2015-16 AND MEMBER DEVELOPMENT FOR 2016-17
Item 17 Member Development 2015-16 and 2016-17 [251.78KB]

This report provides an update on Member development activity during 2015-16 and Member development for 2016-17 to assist in delivery of the Council's priorities set out in the Corporate Plan.

18        REGULATION OF INVESTIGATORY POWERS ACT 2000 (RIPA)
Item 18a Regulation of Investigatory Powers Act 2000 - RIPA [125.69KB]
Item 18b Regulation of Investigatory Powers Act 2000 - Appendix 1-b [6.09MB]
Item 18c Regulation of Investigatory Powers Act 2000 - Appendix 2 Action Plan [105.03KB]
Item 18d Regulation of Investigatory Powers Act 2000 - Appendix 3 RIPA Policy [500.74KB]

The Council is subject to audit inspections, every three years by an Assistant Surveillance Commissioner. The last audit inspection took place on 5 November 2015 and the Inspector's report containing recommendations has been subsequently received.

19        ANTI-SOCIAL BEHAVIOUR, CRIME AND POLICING ACT 2014
Item 19 Anti-Social Behaviour Crime and Policing Act 2014 [81.85KB]
Item 19a Anti-Social Behaviour Crime and Policing Act 2014 Appendix 1 - The new tools and powers [121.74KB]

The purpose of this report is to seek approval to implement the use of the new tools and powers as provided by the Ant-Social Behaviour, Crime and Policing Act 2014 ("the Act") and to seek delegated authority under the Council's Scheme of Delegation of Functions Officers for the Corporate Manager, Regulatory Services to be able to issue Community Protection Notices/Order (CPNs) in appropriate circumstances.

20        SHEPTON MALLET TOWN COUNCIL - FOLLOW UP REPORT
Item 20 Shepton Mallet Town Council - Follow Up Report [126.26KB]

21        SOMERSET RIVERS AUTHORITY - MEMORANDUM OF UNDERSTANDING
Item 21a Somerset Rivers Authority - Memorandum of Understanding [376.06KB]
Item 21b Somerset Rivers Authority - Memorandum of Understanding - Appendix 1 Task Force Vision [21.82KB]
Item 21c Somerset Rivers Authority - Memorandum of Understanding - Appendix 3 Prioritisation [143.32KB]
Item 21d Somerset Rivers Authority - Memorandum of Understanding - Appendix 3 Enhanced Programme Capital [252.55KB]
Item 21e Somerset Rivers Authority - Memorandum of Understanding - Appendix 3 Enhanced Programme Revenue [277.83KB]
Item 21f Somerset Rivers Authority - Memorandum of Understanding - Appendix 3 Enhanced Programme Summary [184.62KB]
Item 21g Somerset Rivers Authority - Memorandum of Understanding - Appendix 4 Officer Groups T of R [211.73KB]
Item 21h Somerset Rivers Authority - Memorandum of Understanding - Appendix 5 SRA Delegations [107.27KB]

The Deputy Leader of the Council will present this item.

22        MOTIONS TO COUNCIL
To discuss any motions that have been submitted to Council.

23        QUESTIONS FROM THE PUBLIC
To discuss any questions submitted by the public in accordance with the Constitution. 

24        QUESTIONS FROM MEMBERS
To discuss any questions submitted by Members in accordance with the Constitution.

25        URGENT BUSINESS
To consider any other business which the Chairman decides is urgent.