Audit Committee, Wednesday, 23 March 2016

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm.

APPROVED MINUTES
Icon for pdf Approved Audit Committee Minutes 23.03.16 [160.38KB]

AGENDA
 

1          CHAIR'S ANNOUNCEMENTS

The Chair will give their announcements.  Mobile phones should be switched off and the evacuation procedures in the event of an emergency will be explained.

2          APOLOGIES FOR ABSENCE     

To receive apologies from Members who are unable to attend the meeting.

3          DECLARATIONS OF INTEREST

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly.

4          PUBLIC PARTICIPATION             

a)    For items on the agenda

b)    For items not on the agenda

5          PREVIOUS MINUTES

To confirm the minutes of the Audit Committee meeting held on 27 January 2016
Icon for pdf Item 05 Previous Audit Committee Minutes 27.01.16 [179.37KB]

6          GRANT THORNTON AUDIT PLAN AND AUDIT COMMITTEE UPDATE

Grant Thornton Audit Plan and Audit Committee update for year ending 31 March 2016
Icon for pdf Item 06a Grant Thornton Audit Plan for year ending 31 March 2016 [492.2KB]
Icon for pdf Item 06b Grant Thornton Audit Committee Update for year ending 31 March 2016 [598.48KB]

7          SWAP INTERNAL AUDIT RECOMMENDATIONS MONITORING 2015/16

This paper updates the committee on work to monitor internal audit recommendations and progress against internal audit recommendations from 2012/13, 2013/14, 2014/15 and 2015/16.
Icon for pdf Item 07a SWAP Internal Audit Recommendations Monitoring 2015-16 [86.95KB]
Icon for pdf Item 07b SWAP Internal Audit Recommendations Moonitoring 2015-16 - Appendix A [286.54KB]

8          SWAP REPORT OF INTERNAL AUDIT ACTIVITY MARCH UPDATE 2015-16

This report introduces the Internal Audit Plan for 2016/17 and also incorporates
Icon for pdf Item 08 SWAP Report of Internal Audit Activity March Update 2015-16 [663.57KB]

9          INTERNAL AUDIT PLAN AND THE INTERNAL AUDIT CHARTER

This report introduces the Internal Audit Plan for 2016/17 and also incorporates an 'Internal Audit Charter' which sets out the operational relationship between Mendip District Council and the South West Audit Partnership (SWAP).
Icon for pdf Item 09a SWAP Internal Audit Plan and the Internal Audit Charter [63.4KB]
Icon for pdf 09b SWAP Internal Audit Plan - Appendix A [241.98KB]
Icon for pdf Item 09c SWAP Internal Audit Charter - Appendix B [422.62KB]

10        UPDATE ON RISK MANAGEMENT REPORT QUARTER 3 2015/16

The paper outlines the council's approach to risk management and intended areas of work to further strengthen the council's arrangement during 2015/16.
Icon for pdf Item 10a Update on Risk Management Report Quarter 3 2015-16 [69.29KB]
Icon for pdf Item 10b update on Risk Management Report Quarter 3 2015-16 Appendix A [136.95KB]

11        CORE SERVICES CONTRACT REVIEW

This is an update of the governance model showing the improvements that have been implemented between The Landscape Group and Operational Assets and Contracts team by carrying out the Core Services Contract review.
Icon for pdf Item 11a Core Services Contract Review [167.93KB]
Icon for pdf Item 11a Core Services Contract Review [167.93KB]

12        NEW HOMES BONUS: SHARPENING THE INCENTIVE CONSULTATION

The consultation seeks views on options on changes to the New Homes Bonus in order to better reflect authorities' delivery of new housing. It also seeks views on reducing the number of years in which the current and future years are made.
Icon for pdf Item 12a new Homes Bonus - briefing note [554.73KB]
Icon for pdf NHB Sharpening the incentive Consultation covering letter [96.36KB]

13        CORPORATE SERVICES PROCUREMENT - A verbal update

Members will receive a brief update on the joint procurement of the Corporate Services Contract. A detailed report is scheduled to be submitted to the Audit Committee Meeting in June."
 

14        ANTI BRIBERY AND CORRUPTION POLICY AMENDMENTS

In September 2015 the UK's National Crime Agency (NCA) and the Chartered Institute of Public Finance and Accountancy (CIPFA) jointly issued an Amber Alert concerning Local Authorities and the UK Bribery Act (2010). The Alert was based on assessed intelligence and warns of the dangers and threats from serious organised criminality. The purpose of the alert was to stimulate preventative or remedial action and a proposed action plan was endorsed by Full Council in February 2016. This paper presents the associated policy amendments for endorsement by the Audit Committee.
Icon for pdf Item 14a Anti Bribery and Corruption Policy Amendments Covering Report [106.18KB]
Icon for pdf Item 14b Anti Bribery and Corruption Policy Amended Policy [374.04KB]
Icon for pdf Item 14c Anti Bribery and Corruption Policy Amended Members' Code of Conduct [292.39KB]
Icon for pdf Item 14d Anti Bribery and Corruption Policy Amended Officers' Code of Conduct [300.17KB]
Icon for pdf Item 14e Anti Bribery and Corruption Policy Amended Disciplinary Procedure [206.85KB]
Icon for pdf Item 14f Anti Bribery and Corruption Policy Amended Whistleblowing Policy [245.78KB]

15        AUDIT COMMITTEE FORWARD PLAN

The Audit Committee's Forward Plan is attached for information
Icon for pdf Item 15 Audit Committee Forward Plan [62.37KB]

16        URGENT BUSINESS

To consider any other business which the Chairman decides is urgent.