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Audit Committee, Wednesday, 3 August 2022

This meeting will be held in the Council Chamber, Mendip District Council, Shepton Mallet at 6.30 pm.

You can view the live stream of the meeting by clicking this link, you may need to select 'Watch on the web instead'. 

Due to the ongoing pandemic Mendip District Council is continuing to adopt a safety first approach to their public meetings. If you do wish to physically attend a meeting as a member of the public you must contact Democratic Services at DemocraticServices@mendip.gov.uk to register your attendance. This is so that the available capacity can be monitored and, if necessary, access carefully controlled. If you do not register your intention to attend in this way, you may not be able to physically access the meeting. Anyone wishing to attend who experiences any COVID symptoms should must not come to the meeting, but can continue to observe the proceedings online.

Please note, the film of the meeting will only be available for 150 days after the date of the meeting.

AGENDA AND REPORTS PACK
Icon for pdf Audit Committee Agenda and Reports Pack 03.08.22 [8.48MB]

UPDATING PAGES
Icon for pdf Audit Committee Updating Pages 58 and 59 replaces page 74 and 75 [490.32KB]
Icon for pdf Audit Committee Updating Page 84 replaces page 100 [489.42KB]
Icon for pdf Audit Committee Updating Page 131 replaces page 147 [467.28KB]

AGENDA 
Icon for pdf Item 00 Audit Committee Agenda 03.08.22 [158.89KB]

1 CHAIR'S ANNOUNCEMENTS 

The Chair will give their announcements.  Mobile phones should be switched to silent and the evacuation procedures in the event of an emergency will be explained. 

2 APOLOGIES FOR ABSENCE  

To receive apologies from Members who are unable to attend the meeting. 

3 DECLARATIONS OF INTEREST  

If a member of the Audit Committee or other member of the Council present at the meeting has a personal or prejudicial interest in any agenda item during this meeting they should declare its existence and nature publicly. 

4 PUBLIC PARTICIPATION    

a) For items on the agenda 

b) For items not on the agenda   

5 PREVIOUS MINUTES 

To confirm the minutes of the Audit Committee meeting held on 1 June 2022 
Icon for pdf Item 05 Previous Audit Committee Minutes 01.06.22 [183.1KB]

6 ANNUAL STATEMENT OF ACCOUNTS 2020-21 (AUDITED), ANNUAL GOVERNANCE STATEMENT AND CHANGES SINCE THE DRAFT       STATEMENTS 
Icon for pdf Item 06 Annual Statement of Accounts MDC 2020-21_35ixy4qw223h [2.52MB]
Icon for pdf Item 06a Annual Statement of Accounts MDC 2020-21 - Changes from Draft to Final Version [228.79KB]
Icon for pdf Item 06b Annual Governance Statement MDC 2020-2021 (1) [523.7KB]
Icon for pdf Item 06c Amendments from Draft to Final Annual Government Statement 2020-21 [70.77KB]
Icon for pdf Item 06d Mendip CIPFA Financial Management Code Audit Committee [247.62KB]

7 DRAFT AUDITOR'S ANNUAL REPORT FOR FINANCIAL YEAR 2020-21  

Provided by Ernst Young LLP Auditors 
Icon for pdf Item 07 Draft Auditor's Annual Report 2020-21 [1.68MB]

8 INTERNAL AUDIT PLAN OUTTURN REPORT 2021-22 

Provided by SWAP 
Icon for pdf Item 08 SWAP - Internal Audit Plan Outturn Report 2021-22 [1.59MB]

9 INTERNAL AUDIT ANNUAL AUDIT OPINION REPORT 2021-22 

Provided by SWAP 
Icon for pdf Item 09 SWAP Internal Audit Annual Opinion Report - 2021-22 [1.77MB]

10 DRAFT STATEMENT OF ACCOUNTS 2021-22 
Icon for pdf Item 10 Pre-Audit - Statement of Accounts 2021-22 [3.12MB]

11 ANNUAL GOVERNANCE STATEMENT 2021-22 
Icon for pdf Item 11 Annual Governance Statement 2021-22 [462.59KB]

12 ANNUAL OUTTURN STATEMENT AND TREASURY MANAGEMENT OUTTURN FOR 2021-22 

Icon for pdf Item 12a Draft Budget outturn for 2021-22 - report [191.37KB]
Icon for pdf Item 12a Draft Budget outturn for 2021-22 Appendix 1 [349.96KB]
Icon for pdf Item 12a Draft Budget outturn for 2021-22 Appendix 2 [356.84KB]
Icon for pdf Item 12a Draft Budget outturn for 2021-22 Appendix 3 [416.7KB]
Icon for pdf Item 12b Treasury Management Annual Report 2021-22 [747.85KB]

13 AUDIT COMMITTEE FORWARD PLAN  

The Audit Committee are asked to note the Forward Plan. 
Icon for pdf Item 13 Audit Committee Forward Plan [179.34KB]

14 URGENT BUSINESS  

To consider any other business which the Chairman decides is urgent. 

15 EXCLUSION OF THE PRESS AND PUBLIC 

The Audit Committee is asked to consider whether a resolution should be passed to exclude the press and public from the meeting during items 16 to 18 on the grounds that exempt information (as defined in Schedule 12A of the Local Government Act 1972 as amended) of the following description is likely to be disclosed:  

Category 3: Information relating to the financial or business affairs of any particular person (including those of the Council). 

16 INTERNAL AUDIT OUTSTANDING RECOMMENDATIONS PROGRESS REPORT  

This paper updates the Committee on work to monitor and progress outstanding priority internal audit recommendations. 

17 STRATEGIC RISK REGISTER MANAGEMENT REPORT QUARTER 1 2022-23  

The paper outlines the Council's approach to risk management and intended areas of work to further strengthen the council's arrangements. 

18 THIRD PARTY BACK-UP AND DISASTER RECOVERY  

 

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